Acknowledgements

_____ 1.  Control of the parade resides with the Police Department at all times.

_____ 2.  Police will not allow stops for performances.

_____ 3.  Police have the right to determine the non-participation of a group or individuals in the future due to safety or cooperation issues.

_____ 4.  If an event is scheduled in conjunction with a parade, any grounds left littered or unacceptable will result in no future considerations.

_____ 5.  Due to safety issues, candy is NOT to be thrown from vehicles.

_____ 6.  For events held in conjunction with a parade, a $50 deposit is required to cover clean up costs.  If the property is cleaned and verified by Village staff, a full refund will be issued the following business day. If the property is not cleaned, then event the follow year will not be permitted.

Pre-Parade Organization

_____ 1.  Define the requested route and include map

_____ A.  Parades cannot close major arterial for more than 10 minutes  at a time

_____ B.  Select ONE Preferred Parade Route

_____ 2. Provide diagram depicting check –in as well as line-up areas for different types of vehicles and uses.

_____ 3. Define starting location

_____ A.  Must be park, shopping center, school grounds, or other similar area to accommodate parade floats, vehicles, etc.

_____ B.  Parade organizers are required to secure written permission for the use of the starting and ending points.

_____ C.  Starting point for parade line-up must be cordoned off from the rest of the traffic areas, especially in commercial lots

_____ D. 183^rd

_____ E.  Municipal Center/Pool

_____ F.   Palmer Lake

_____ G.  Other space deemed appropriate by Police Department depending on size of parade

_____ 4.  Define line-up

_____ A.  If walkers present, vehicle speed is limited to 3 – 4 mph

_____ B.  Define number and type of vehicles

_____ C.  Identify groups and number of walkers/performers

_____ D.  No hazardous vehicles, or those containing hazardous materials will be permitted in the parade.  Vehicles that are too large (by weight, length, width, and/or height) to safety negotiate the parade route will not be permitted in the parade.

_____ E.  Parade is limited to maximum of 50 vehicles.

_____ F.  Once the parade has started, no late joiners will be permitted, as it is a safety hazard for all involved

_____ 5.  Parade Contact Organization

_____ A. Parade organizers are required to utilize two-way communication devices (Nextel phones, other two-way radios or cellular telephones) and to obtain a minimum of one device for each key parade organizer (e.g. coordinator, information booth, each parade marshal lining up groups in a specific area). These devices should be capable of communicating with police or other village officials involved in the parade movement.

_____ B.  Parade organizers must identify the following key personnel:

_____1).   Parade coordinator. The person responsible for the parade.

_____2).  Line-Up monitor. Ensures that the parade starts off with groups in proper positions. Also must stay behind for late groups to prevent them from joining the parade after it has started.

_____3).  Marshals. Sufficient additional personnel to properly line up parade and to control its movements.

_____ 6. Litter pick up along route caused by parade participants

_____ 7.  Parade Ending

_____ A.  Identify ending location of parade which must be park, shopping center, school grounds, or other similar area to accommodate parade floats, vehicles, etc.

_____ B.  Parade organizers are required to secure written permission for the use of the ending point.

_____ C.  Ending point for parade line-up must be cordoned off from the rest of the traffic areas, especially in commercial lots.

Parade Formation

_____ 1. An information booth (for example, a tent) is required to be established in the staging area which is constantly staffed by one or two persons who are very knowledgeable about the formation and conduct of the parade.

_____ 2. Keep the parade line-up simple.

_____ 3. Develop a map for the staging area(s) clearly marking the positioning by number of each group.  On the day of the parade, signs are to be displayed indicating the position number where each group is to stage.

_____4.  Distribute flyers to parade participants with details on:

_____ A. Where to meet

_____ B. Where to park

_____ C. Where to go at the end of the parade to pick up children.

_____ D. Times and line-up which has been previously approved of by the Police Department

_____5.  Issue a card or placard with the position number to each group in the parade.  The group is to bring this placard to display during the parade.

_____ 6. Each group is limited to one vehicle in parade.

_____ 7. Issue a list of rules to the leader of each group, providing them with  the do’s and don’ts of the parade.

_____ 8. Direct groups to report to the parade staging area at least one hour prior to the parade’s start.

_____ 9. Cordon off areas (e.g. the west end of Aldi’s lot) that will be used for parade staging.

_____10. Parade must be lined-up before it begins.

_____11. Two-way radio/telephones are required to facilitate communication among key parade committee members.

_____12. A colored-sign approved by the Police Department will be visible as the last vehicle in the parade.

Parade Movement

_____ 1. One parade marshal directs each group by assigned number into the parade at the beginning.  Each group displays their number as they march or travel in the parade.

_____ 2. Once parade movement begins, no stops are allowed.  Parade marshals walk along at key points of the parade to ensure that groups don’t stop.

_____ 3. Those groups arriving late are not allowed to pass other parade groups in an attempt to assume their assigned position, but are only allowed to fall in at the end of the parade.

_____ 4. Groups in the parade are not permitted to throw candy or distribute literature from their floats or vehicles, as this is a safety issue.  Candy or literature may be distributed to spectators by a group member at either curb.

Events Conducted in Conjunction with Parade

_____ 1.  Must be in a location suitable for events, such as a park

_____ A. 

_____ B.  Trash receptacles

_____ C.  Sanitary facilities or access to such

_____ D.  Sufficient hard surface to park large equipment

_____ 2.  If cooking is involved, site must have

_____ A.  Food inspections

_____ B.  Electrical hook ups

_____ C.  Water

_____ 3.  Volunteers

_____ A.  Set up crew

_____ B.  Strike down crew

_____ C.  Constant monitoring of grounds for litter and garbage

_____ D.  Equipment to communicate with each other

_____ E.  Adequate people to direct parade vehicles and visitors/spectators at conclusion of parade